Checklist When Looking for a New Office Space

When considering an office move, there is a lot to take into consideration to ensure your new space meets your current and future needs. There are many more options in the market today, compared to before. Companies can consider both a traditional long-term office lease, as well as, renting office space from a co-working space for greater lease flexibility.

This is also a great opportunity to consult your staff and better understand their needs and preferences.

Below is a checklist of things to consider when looking for a new office space:

Image & Feel

• Type of Building
• Location in Building
• Location on Floor
• View
• Office Building & Floor
• Size
• Quality of Improvement
• Signage
• Visibility

Location & Accessibility

• Geographic Location
• Freeway Access
• Public Transportation

Employees

• Number
• Sizes of Offices & Work Areas
• Special Needs

Reception Area

• Seating
• Upgrades

Conference Rooms

• Seating capacity
• Image
• Public / Private

Work Areas

• Closed Offices or Open Space
• Sizes of Offices, Meeting Rooms, and Open Area
• Equipment
• Special Electrical Needs

Amenities

• Lunch Rooms
• Lounge
• Rest Rooms

Parking

• Number on Site
• Total Required
• Cost

Mechanical Systems

• Elevators
• HVAC
• Operation
• Special Electrical Requirements

Security

• Building
• Neighborhood

Budget / Cost

• High / Low / Realistic Costs
• Costs of Relocation

Timing

• Occupancy Date
• Time Line for Process

Lease Length & Options

• Lease Length
• Expansion & Extension Options
• Termination
• Contraction
• First Right of Refusal on Adjoining Space

Business Growth Projections

• 3 year
• 5 year
• 10 year